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Tenement Administration Officers are key positions in a small, high functioning team in the Land Management and Tenement Administration section of the Mineral Resources Tasmania team in Burnie.

The successful candidate will deliver high-quality administrative support and client services, provide accurate information, respond effectively to complex enquiries, and process applications promptly within designated timeframes.

The work includes engagement with internal and external stakeholders.

We are looking for people with excellent administration and office skills.

Even more importantly, we are looking for people who are good communicators and who have great skills in customer service and like solving complex matters, to deliver informed advice to clients.

The people we are looking for are willing to invest in developing great working relationships across the organisation and with external stakeholders, and who thrive when working collaboratively to tackle and solve issues within a legislative framework. 

They also demonstrate the ability to work autonomously, possess strong attention to detail and a thorough approach, uphold confidentiality, and take satisfaction in bringing tasks to full completion.

If this is you, please apply!

Period of Appointment

Appointment to the role is on a fixed-term, full-time basis for 12 months. 

Duties

• Deliver comprehensive administrative and clerical support to MRT which incorporates preparation and quality assurance of documentation including Ministerial Minutes, Briefing Notes, and lease and license documents.
• Serve as the initial point of contact for MRT clients, offering relevant information and directing complex inquiries to the appropriate officer or manager. This includes provision of reception duties.
• Oversee and manage email inquiries and incoming physical mail for MRT, ensuring proper document control, record keeping and delivery of timely response and follow-up.
• Ensure document management and records management systems are maintained in strict adherence to MRT and Department of State Growth guidelines.
• Support data entry and upkeep of information databases, including the Mining Register.
• Provide tenement administration services to individual clients and the industry
• Process payments for MRT services and products, providing support to the Finance Officer and Team Manager as needed.
• Facilitate the quarterly distribution of production and expenditure returns, ensuring accurate recording of all returns in relevant information management systems. This includes tracking performance and production on Mining Leases, as well as expenditure on Exploration Licenses in Tasmania.
• Facilitate the issuance of Prospecting Licenses and handle inquiries related to the prospecting licensing system.
• Contribute to the work of the Division by undertaking any other assigned duties at the classification level that are within the employee’s competence and training.

Desirable Requirements

• Previous experience working within a multi-faceted regulatory team environment.

Download the Statement of Duties and Associated Documents

 Tenement Administration Officer - multiple.docx

 Tenement Administration Officer - multiple.pdf

 Advice to applicants.DOCX

 Advice to applicants.pdf

For more information

How to apply

To apply, please provide a one- to two-page document outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. 

Online applications are preferred, please click the blue Apply Now button.

-or-

Complete the following application form and email your application to us at recruitment@stategrowth.tas.gov.au

 Application for Employment (Form 201).DOCX

 Application for Employment (Form 201).pdf